PRESIDENT Monthly time commitment: minimum 5 hours
Oversee chapter management
Run September chapter meeting/event – outgoing president to install new board
Send the following to VP Communications for monthly newsletter
Information from AXO HQ
Complete Annual President’s Questionnaire (A165) in Lyre Links.
Update and upload copy of chapter’s current bylaws in Lyre Links.
Pull geographical directory and provide to Membership & Communications.
Send out Membership Survey and compile results
Conduct 2 board meetings a year (August & January)
Review bylaws and propose to membership for vote
Develop Calendar of Events with VP Programming using Board recommendations and Membership Survey
Alumnae Chapter Awards submission(s)
Assist with Hall of Commitment
TREASURER Monthly time commitment: 3 hours
Present a chapter budget annually
Collect dues annually as set forth by chapter and remit administrative fees to Headquarters
Manage and direct the general operating fund of the alumnae chapter
Monthly Profit & Loss Statement (Income vs. Expenses) to Board each month
Fill out and upload the Annual Financial Report (A105) into Lyre Links by the due date indicated by HQ
File a 990 e-postcard annually with the IRS and the Province Alumnae Chair and respond to any requests regarding those filings
Update Lyre Links on backend of AXO HQ website as members renew. Remove those who do not renew by January 31
Pay yearly membership fee to HQ – will receive an email with invoice in Spring
PANHELLENIC REPRESENTATIVE Monthly time commitment: See below
Attend monthly San Diego Alumnae Panhellenic (SDAP) board meetings (2-3 hours per month)
Fulfill duties of position on the SDAP board (rotates annually) (1-2 hours per month)
Attend bimonthly SDAP events on the first Saturday of the month in October, December, March and June (2-3 hours every other month)
Forward dues information to KOK President and Treasurer
Coordinate auction/donation baskets twice a year for which KOK are responsible ($100 total – share with Gamma Zeta Gamma)
Provide SDAP information (board meetings, events, etc.) each month to Communications
Report to KOK members about SDAP events and scholarship efforts at chapter meetings when there is business
COLLEGIATE RELATIONS TEAM VP COLLEGIATE RELATIONS Monthly time commitment: 3 hours a month
Serve as the primary contact between the alumnae chapter and the AXO chapters at UCSD (Iota Nu), USD (Kappa Lambda) and Iota Tau (Cal State San Marcos).
Contact the chapter advisors at Iota Nu, Kappa Lambda, and Iota Tau for contact information of the president and alumnae relation chairs.
Contact chapter advisor, president and alumnae relation chair at Iota Nu, Kappa Lambda, and Iota Tau to see how the alumnae chapter can help with recruitment.
Get regular updates on chapter activities to pass along to Kappa Omicron Kappa.
Prepare for Hall of Commitment:
SCHOLARSHIP CHAIR Monthly time commitment: 1 hour a month (January-deadline) & 2-3 hours to review & select recipients
Recruit Scholarship Committee members
Oversee application process
There will be an application for each chapter
Send the chapter advisor & chapter president of UCSD (Iota Nu), CSUSM (Iota Tau) and USD (Kappa Lambda) an email announcing the scholarship applications being open with link to application by March 1
Send reminder a week prior to deadline to chapter advisor & chapter president of UCSD (Iota Nu), CSUSM (Iota Tau) and USD (Kappa Lambda)
Application Deadline is April 1 and decision by April 30
Applications will be emailed directly to Scholarship Chair and committee as they are submitted
Email with the committee to determine scholarship recipients - send a combined submissions for each chapter to committee
Contact scholarship recipients and cc the chapter advisor & chapter president of UCSD (Iota Nu), CSUSM (Iota Tau) and USD (Kappa Lambda). Ask for a photo to be used for the KOK newsletter and social media. Also, cc Treasurer on each email to IN, IT & KL recipient.
Send regrets to applicants not chosen.
Inform KOK board of the recipients
Contact Brooke Peterson (email@example.com) with photo of the Iota Nu recipient and their completed application
COMMUNICATIONS TEAM VP COMMUNICATIONS Monthly time commitment: 15 hours a month
Team Leader of Newsletter, Social Media and Website Chair
Creation and distribution of monthly newsletter
Creation and sending monthly email blast
Collect content & photos from (3) collegiate chapters
Submit photos and chapter news to The Lyre
NEWSLETTER Monthly time commitment: 2 hours a month
Create monthly (August – May) – ready by the end of the month prior